EGPA21 Policies and Practices

Code of Conduct

The primary purpose of EGPA is for the attendees to have fun. To make this happen, VGCUSA has established certain rules of conduct. These rules were created to ensure the behavior of any one individual or group of attendees does not disturb the enjoyment of another attendee, nor detract from the relaxed and comfortable atmosphere of the festival. EGPA welcomes everyone; however, the festival's management reserves the right to deny or revoke the attendance of any individual, at any time, for any reason. This action may be undertaken when an individual's presence or behavior causes significant interference with festival operations or adversely affects the organization's relationship with its guests or with its venue. VGCUSA also reserves the right to amend these rules at any time without prior or posted notice. If you have any questions, please contact the festival operations staff for assistance.

Anyone who accepts an EGPA badge agrees to indemnify and hold harmless EGPA and VGCUSA from any claim for personal injuries or other damages or equity arising out of any individual's activities at EGPA, even if such injury or damage is caused by negligence by or on the part of VGCUSA

 

COVID-19 & MASKING POLICY

EGPA will observe CDC protocols with regards to masks and maintaining appropriate social distancing.  Mask are encouraged for all unvaccinated attendees and anyone who is anxious about attending a live event.

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SECURITY AND LEAVING

In order to maintain a safe and secure EGPA event the following practices will be observed.

- Once you have entered the EGPA event YOU MAY NOT LEAVE AND RE-ENTER.  If you leave the building during EGPA you will not be allowed back in.

- All bags are subject to being opened before entering or exiting EGPA.

- Any attendee who acts upsets the atmosphere of EGPA is subject to removal without receiving a refund.

GENERAL RATING OF THE FESTIVAL AND

PUBLIC DECORUM

EGPA prides itself on presenting an atmosphere that is comfortable for gaming fans of all ages and from all lifestyles, as such EGPA attendees are expected to act accordingly. All festival areas are considered ”PG-13" at all times.

 

PERSONAL PROPERTY

All personal property brought to the Whitaker Center is the sole responsibility of the attendee.  EGPA reserves the right to inspect all items coming into and out of EGPA festival areas. EGPA is not responsible for the contents of attendees' systems as there is a possibility of them spreading malware or otherwise affecting other equipment adversely. EGPA and VGCUSA may not be held responsible for any equipment damaged or otherwise affected by other attendees’ equipment. EGPA also reserves the right to remove any suspicious equipment to preserve the safety of other equipment.

WEAPONS POLICY

Prop weapons are welcome but must be checked in with security promptly upon arrival. Sharp corners, metal rods, or any other elements of weapons that may be dangerous to others will not be allowed. If constructing a prop please err on the side of caution, or contact us ahead of time for approval.

No real weapons, or any item that can be easily mistaken for a weapon, may be carried either openly or concealed at any time in festival space, regardless of any concealed carry permits. An exception will be made for folding pocketknives without double-edged blades that are no longer than four inches. If a prop weapon or folding pocketknife is held or used in a threatening way, it will be considered a weapon. On such occasion, a staff member may take any reasonable measures to ensure the continued safety of EGPA attendees, which could include remanding the attendee in question immediately to the custody of the local police. These policies are enforced at all times.

PERSONAL CONDUCT IN GAMING

AND IN PUBLIC AREAS

There is no smoking or vaping in any portion of the Whitaker Center. Our hosts respectfully request that those who step outside to smoke kindly refrain from standing directly in front of any of the entrances, as the smoke is carried inside. Please take notice of posted signs.

 

HARASSMENT

EGPA and VGCUSA is dedicated to providing a safe, welcoming, and harassment-free festival experience for everyone. This protection is all-encompassing, and covers all characteristics, including, but not limited to a person's: sex, gender identity, sexual orientation, disability, physical appearance, body size, race, color, religion, national origin, age, political affiliation, social aptitude, speech impediments, gaming platform preference, skill in fighting games, or enjoyment of Japanese anime. Anyone from any lifestyle is welcome at EGPA, as long as they do not intentionally do any action that hinders the enjoyment of other attendees. Harassment of any kind, including but not limited to: physical assault, sexual assault, sexual harassment, battery, deliberate intimidation, stalking, harassing photography or recording, or unwelcome physical attentions, will not be tolerated. If you suspect harassment may have or is occurring EGPA staff needs to be notified as soon as possible.